Job Description: Junior Accounts Payable Executive

Job Title: Accounts Payable Executive (Junior)

Location: Mumbai

Department: Finance & Accounts

Reporting To: Senior Accounts Payable / Finance Manager

Role Overview:

The Junior Accounts Payable Executive is responsible for supporting the day-to-day operations of the accounts payable function. This role ensures timely and accurate processing of invoices, adherence to internal controls, and effective communication with vendors and internal stakeholders.

Key Responsibilities:

- Invoice Processing: Accurately enter and process vendor invoices in the ERP system, ensuring proper coding and approvals.

- Document Matching: Perform 2-way or 3-way matching of invoices with purchase orders and goods receipts.

- Vendor Communication: Respond to routine vendor inquiries regarding payment status, invoice discrepancies, and documentation requirements.

- Data Maintenance: Maintain and update vendor master data, ensuring accuracy and completeness.

- Compliance: Ensure all transactions comply with company policies, accounting standards, and audit requirements.

- Support Functions: Assist in preparing payment runs, reconciling vendor accounts, and supporting month-end closing activities.

- Documentation: Organize and archive AP documents for audit and internal reference.

Qualifications:

- Bachelor’s degree in Commerce, Accounting, or related field.

- 1-4 years of experience in accounts payable or general accounting.

- Basic understanding of accounting principles and financial processes.

- Familiarity with ERP systems (e.g. Maconomy, Tally) is preferred.

- Proficiency in MS Excel and other Microsoft Office tools.

- Strong attention to detail and organizational skills.

- Good communication and interpersonal abilities.