We are seeking a highly organized, proactive, and discreet Executive Assistant to support a senior member of our Executive Committee. This role requires exceptional communication skills, impeccable attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment. The Executive Assistant will act as a trusted partner, ensuring the executive’s time is optimized and operations run smoothly.
Key Responsibilities:
Provide high-level administrative support, including calendar management, meeting coordination, travel planning, and expense reporting.
Serve as a gatekeeper and liaison between the executive and internal/external stakeholders.
Prepare, review, and manage confidential documents, reports, and presentations.
Coordinate and support key executive meetings, including agenda preparation, minutes, and follow-ups.
Manage communication on behalf of the executive, including emails, calls, and written correspondence.
Track and assist with ongoing projects and initiatives, ensuring deadlines and deliverables are met.
Anticipate the needs of the executive and proactively address potential issues.
Uphold strict confidentiality and discretion in handling sensitive information
Required:
Extensive experience as an Executive Assistant supporting C-level or senior executives.
Proven ability to manage complex calendars, travel logistics, and confidential information.
Strong organizational and time management skills with the ability to prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Teams, Slack).
Professional demeanour with a high degree of discretion and emotional intelligence.
